The Third Step to a Great Inventory 2.0: Accessibility
What’s the point of having everything you need, stored away somewhere on some shelves or a hard disk, if you’ll have a hard time locating them? It’s good to build a comprehensive Inventory 2.0. But it’s also important to consider how you’ll be able to access your archive later.
While rushing to finish a deadline, it’s easy to forget what the exact name of that old project or item was. Sometimes all you have to work with is a vague idea of what you’re looking for. And sometimes, you’re searching for something general (like any pictures you have of cats). You search system must be able to accommodate any sort of search, and lead you to what you need with a minimum of fuss.
For filing cabinets or other physical variants of Inventory 2.0, it’s possible that alphabetical sorting will do (though your actual needs depend on what exactly your filing). An great digital example would be how photo-management software like Picasa lets you apply “tags” to your photos. So for a picture of an awe-inspiring vista, a tag of “landscape” would apply. The same system works for other content like videos, recordings, documents, etc.
You’ve already decided how you will store your Inventory 2.0, and you’ve set aside enough space for it. Ultimately, the effectiveness of the archive you’ll use to accomplish future projects depends on how easily you can find items as recent as yesterday, or as old as three years ago.
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