Writing an Acknowledgment Receipt to Protect Yourself
So you’ve gone through the trouble of going to your client’s office, and leave your project with the receptionist. A few days later, you receive an angry call from your client, demanding the project…
Luckily, I’ve never experienced anything like that, but it pays to protect yourself. This is where an acknowledgment receipt comes in. It’s a piece of paper that proves that you’ve actually submitted what was promised.
Just like an invoice, the look and layout of an acknowledgment receipt will depend on you, but here are some things you must include:
Date: Gives the Acknowledgment Receipt context.
Name of Provider: Who’s leaving the item(s)? You! Include contact information.
Itemized List: This lists the quantity and description of the items you’re leaving. Describe as comprehensively yet as briefly as possible.
Spaces for Name of Recipient and Their Signature: Ask whoever’s receiving the item(s) to write down their name and sign above it.
Make two copies of the receipt, and ask the recipient to sign both. That way everyone involved has a copy for their records.
Again, make sure everything’s easily readable. With an acknowledgment receipt, if there are any issues regarding your output, you can use the document to prove that you’ve submitted as promised—on time and to spec.
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